Chart of Accounts

Configuration > Accounting > Chart of Accounts

The Chart of Accounts is used to document accounts used throughout the platform, except for fee-related accounts. Fee-related accounts can be set up in Fee Chart of Accounts.

A screenshot of the chart of accounts configuration screen as described on this page.

  1. Account Number - search by Account Number

  2. Name - search by Name

  3. Account Types - filter by Account Type

  4. Include Inactive - check to include inactivated accounts

  5. Reset - click to reset search parameters

  6. Add New Account - click to add a new account
    A screenshot of the account modal as described on this page.

    1. Name - enter the account name

    2. Account Type - select the account type

    3. Account Number - enter the account number

    4. (optional) Sub Account Of - check this box if the account being entered is a sub account of another existing account of the same Account Type. Then select the existing account in the dropdown menu.

    5. (optional) Check to indicate Food, Labor, or Program Revenue.

    6. (optional) Building - select the building that this account represents
      Note: Leave the Building box blank if this is a generic account that represents the district as a whole.

    7. Sort Order - change sort order if needed

    8. Cancel - click to return to the previous screen without saving changes

    9. Save - click to create the new account

  7. Account Number - click to sort by account number

  8. Name - click to sort by account name

  9. Account Type - click to sort by account type

  10. Active - click to sort by active status
    Checked = active
    Unchecked = inactive

  11. Pencil - click to view or edit account details
    Note: The Account Type, Sub-Account Of, and Building cannot be edited.
    A screenshot of the account modal as described on this page.

    1. Name - edit account name

    2. Account Number - edit account number

    3. (optional) Change selection of Food, Labor, or Program Revenue.

    4. Active - toggle active status

    5. Cancel - click to return to previous screen without saving changes

    6. Save - click to save changes

  12. < > - click to scroll through pages

Default Accounts

Account Number Name (Protected) Account Type (Protected) Building (Protected)
9150-5310-0000-3700 Bank Bank District Officw
9120-5310-0000-3510 Electronic Funds Cash District Office
9120-5310-0000-3700 Undeposited Funds
Note: Undeposited Funds represents cash that has not yet been deposited to the bank. Once cleared, it will move to Bank Account.		 Cash District Office
01-0000-0-0000-8100-4700 Cost of Goods Sold Cost of Goods Sold  
1000 Opening Balance Equity Equity  
5883-5310-0000-3700 Bank Charges Expense  
5819-5310-0000-3700 Food Spoilage Expense  
8636-5310-0000-3700 Adult Sales Income  
8637-5310-0000-3700 Food Services Revenue Income  
1124-5310-0000-3700 Accounts Receivable Other Current Asset  
1124-5310-0000-3701 Accounts Receivable Government Other Current Asset  
01-0000-0-0000-0000-9320 Inventory Asset Other Current Asset  
1124-5310-0000-3710 Accounts Payable Other Current Liability  
9650-5310-0000-3700 Deferred Revenue (PPD)
Note: Deferred Revenue is money on prepaid accounts that hasn't been spent yet.		 Other Current Liability District Office
9580-5310-0000-3700 Sales Tax Liability Other Current Liability  
1000 Prepaid Account Adjustments Other Expense District Office
8660-5310-0000-3700 Interest Other Income  
8638-5310-0000-3700 Over/Short Other Income