Financial Systems Proration Tab

Configure prorate against membership with the Proration Tab.

Currently, Prorate functionality is only available to integrations with LINQ ERP NC, LINQ ERP, or V6.

1. Import Account Balances.
   Note: Inventory and Revenue summaries should be posted before importing your account balances.

   1. Select a Fiscal Year and Month.

   2. Click Import Account Balances to capture up-to-date information from your ERP system.

2. Adjust Prorate.

   1. Click Select Revenue Accounts to identify which of your account codes are Revenue Accounts.
      

      1. Note your Saved Revenue Accounts, if available.

      2. Search for your Revenue Account numbers. Check the box to Select Revenue Accounts.

      3. Click Save to save your selected accounts as revenue accounts. Click Cancel to close the modal.

   2. Click Select Expense Accounts to identify which of your account codes are Expense accounts.
      

      1. Note your Saved Expense Accounts, if available.

      2. Search for your Expense Account numbers. Check the box to Select Expense Accounts.

      3. Click Save to save your select accounts as expense accounts. Click Cancel to close the modal.

   3. Notice the Building number and Name.

   4. Notice the system captured Membership.

   5. Notice the System Prorate determined by the system captured membership.

   6. Enter an Adjusted prorate to overwrite the System Prorate, if needed.

   7. Confirm that the Total adjusted percentage is 100%. Click Reset to discard changes. Click Save to save adjustments.

3. Run Prorate Report.

   1. Choose a Prorate Selection, note the Fiscal Year and Month that were selected in Step 1, and select a Posting Date.
      Note: Revenue and Expense prorate reports are run and posted separately.

   2. Click Run Prorate Report.

4. View your Report History.

   1. Note column headers including Prorate Selection, Fiscal Period, Report Run On, Post Date, and Status.

   2. Click View to view the prorate report.
      

      1. Click Export to download a copy of the report to your local computer.

      2. Notice the Prorate Report Summary broken down by Account Number.

      3. Click Submit to Ledger to post the prorate report for the period to the general ledger.

   3. Use the < > arrows to navigate to additional pages as needed.