Verification: Documenting Responses

Utilities > Verification > Selected Applications

Click the pencil next to an application to document individual responses.

A screenshot of a selected application for verifcation as described on this page.

  1. Back to Selected Applications - click to return to Selected Applications screen

  2. Print Notification Letter - click to print the notification letter for this application only; notice the date this letter was last run for this application
    A screenshot of the send verification letters modal as described on this page.

    1. Available Distribution Methods - select which distribution methods to use by clicking (+)

    2. Distribute By - arrange distribution methods in order of priority (Default: Email Head of Household, Print);
      Trash Can - click to remove a column from the distribute by field

    3. Close - click to return to the previous screen without saving changes

    4. Request Report - click to run letters. A notification will appear in the bell when complete.

  3. Print Warning Letter - click to print the warning letter for this application only (see Step 2 for details); notice the date this letter was last run for this application

  4. Print Complete Letter - click to print the complete letter for this application only (see Step 2 for details); notice the date this letter was last run for this application

  5. Process Failure to Respond - click to print the failure to respond letter for this application only (see Step 2 for details) and return the application to Paid status due to the failure of the household to respond to verification; notice the date this letter was last run for this application

  6. Notice the Initial Eligibility Status (Eligibility Status, Eligibility Determination Reason) and Final Eligibility Status (Eligibility Status, Reason for Determination, Directly Verified (if applicable)) (not pictured) "Notification Letter Has Not Been Sent, You Cannot Begin Verification Unless The Application Has Been Directly"
    Directly Verify - click to indicate that this application was on the State Direct Verification list and complete verification

  7. Identifier - application number

  8. Application Source

  9. Academic Year

  10. Language

  11. Eligibility Benefit Number

  12. Secondary Eligibility Benefit Number

  13. Name - notice each household member's name

  14. Total Wages - notice each household member's total wages

  15. Start Date - notice each household member's eligibility start date

  16. End Date - notice each household member's eligibility end date

  17. Pencil - click to view the household member's wage details

  18. Total Household Members - notice the count of total household members

  19. Child Income - notice the child income

  20. Child Income Frequency - notice the child income frequency

  21. Signed By

  22. Date Signed

  23. Last 4 digits of SSN

  24. No SSN

  25. Address

  26. Phone Number

  27. Email

  28. Ethnicity

  29. Race

  30. Notes - notice any existing notes. Click (+) Add New Note to add a permanent note.
    Screenshot of the Add New Note modal as described on this page.

    1. Note - enter note text

    2. Cancel - click to return to the previous screen without saving changes

    3. Save - click to save changes

  31. Remove From Verification - click to remove application from Selected Applications

  32. Close - click to return to the Selected Applications screen

  33. Edit Application - click to document new income information (Steps 8, 11, 12, 17, 19, 20, 25, 26, 27, 28, 29)

  34. Decline to Respond - click to indicate that the parent DID contact the district and chose NOT to provide proof of income. Verification will be complete, eligibility will be Paid.

  35. Confirm Application - click to mark verification as complete with no changes to the application